- All staff - PAC Australia

APAX Team Meeting 23.07.2026

by Samantha Hortin

Hey team, APAX meeting notes are here: [https://res.public.onecdn.static.microsoft/assets/fluentui-resources/1.1.0/app-min/assets/item-types/24/docx.png]APAX Meeting Minutes – 23 July 2026.docx<https://apacaperth.sharepoint.com/:w:/s/APAX/IQALovg-TlLjTIJIzC6kdxmDAReK5R…> Please go in and edit any notes where names or dates need to be added/adjusted. Thanks! Kind regards, Samantha Hortin (she/her) Administration Coordinator | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [X] [X] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 23, 2026

OneDrive syncing issues & losing work

by Nate Newell

Hi all Numerous team members have mentioned experiencing issues with OneDrive not saving/syncing changes they’ve made to documents and frustrations around needing to repeat work already done. Please take a minute to read the below as we come into a peak productivity period where we are all neck-deep in many tasks. If it happens to you please check: * is your operating system up to date? If not, update it. * are your Microsoft apps up to date? If not, update them. * is your internet connection stable? If not, try hotspotting. * if you’re working out of your local files on your computer and the desktop apps (Excel, Word), is your OneDrive logged in and syncing? You can check this in your toolbar. You might need to log out and back in. * when was the last time you closed the document? Please don’t leave it open in the background for days. Close it and reopen it as needed. * when was the last time you closed the app? Close it and reopen it as needed. I know some of this feels very “surely these systems are built to handle me doing XYZ” but nope, they are not. Issues generally occur when working with large amounts of data in documents/spreadsheets that multiple people are also working in. OneDrive runs various background tasks to sync your changes and can fail certain steps in the chain for a few reasons, breaking the sync without telling you. Stupid? Yes. But true. Other tips: * we do prefer using desktop apps for a few reasons, but you should find working out of your browser, as opposed to Word/Excel, to be much more reliable. The fault is in OneDrive’s delicate sync capabilities between your laptop’s local file storage and The Cloud. * in Excel, be mindful of filters and ‘Views’. If the row and column headers (A B C D / 1 2 3 4) have turned black, you’re in a filtered view, because you’re using a filter or sort function in the sheet to look at something. If multiple people have the sheet open and are working in it, it’s known to freak out and have trouble consolidating the changes you made in your View with everyone else’s. It can be safer to make bulk changes when not in View Mode. * Click the View menu, then to the left the eye/red cross ‘Exit’, and when prompted ‘Don’t save’. [Screenshot 2026-07-16 at 16.56.17.png] Onwards and upwards. Nate Nate Newell (he/him) Operations Manager | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [Image]<https://apax.org.au/> I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. I’m sending this email at a time convenient to me. I don’t expect you to read, action or reply to it outside of your working hours.

July 16, 2026

Team mtg notes 14.7.26

by Lynda de Koning

Hi everyone, Please have a read of today's team meeting notes (Attached) as some important updates or actions in there. Sam can you please add to notebook? Many thanks, Lynda Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [X] I gratefully acknowledge the Peramangk people, on whose lands I live and work, and recognise their continuing connection to Country. I pay my respects to Aboriginal and Torres Strait Islander cultures, and to Elders past and present. Always was, always will be. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 14, 2026

Re: Staff procedures and systems references folder

by Nate Newell

Hi all Further to the below an update from your beloved Procedures Development Working Group. Please find here the master list of all procedures, registers and forms identified as required: [https://res-2.df.onecdn.static.microsoft/files/fabric-cdn-prod_20251010.003… List - Procedures, Forms, Registers - UPDATED.xlsx<https://apacaperth.sharepoint.com/:x:/s/PACAustraliaCore/IQBlArytoQRfR4oTkl…> Please have a look and clock anywhere your name is against. We have made educated guesses on some of these and of course encourage you to reach out to/collaborate with others on the team as needed, it takes a village. The templates to use are in the folder, as are folders to save them into: Policies, Procedures, Registers, Forms (Staff)<https://apacaperth.sharepoint.com/:f:/s/PACAustraliaCore/IgAqofx3P6w8Rb59YV…> For example Sam is going to have a look in that Working List, grab a template, and save a document titled Petty cash management in the Financial folder, then mark it Done. Go Sam. Up to you whether you use the Word Doc or the Spreadsheet templates, follow your heart. In general: * Procedures: dot-points, bare-bones, as-complicated-as-you-want-them-to-be instructions. They need to be clear and useful, not award-winning. * Registers: a list of stuff? I’m kidding, sort of. These are case-by-case, there’s a couple IT-related ones in the Registers folder you can look at for examples, yes I haven’t transferred them onto the template yet. * Forms: I don’t imagine I need to explain to us what a form is. If we forgot some, add to the list by all means. And if you need to add your name against some and get involved, go for it. In some cases you’ll probably think “hey that already exists”—love that for you. Slap it on a template, name the file to match what’s in the Working List, save it in the relevant folder, mark it as Done, and enjoy the dopamine hit. In other cases you might think “my name’s against it but what does this Actually Mean”—fair. Reach out to one of the PDWG (P-Dawgs?) if you need to chat. And if you think Hey Nate, I Am A Little Busy Right Now—please don’t worry. This is a rolling, if-you-need-a-break kind of task. Maybe do one or two a fortnight. I’m going to say it would be great to have them all done by November but cannae provide a firmer deadline I’m sorry. Thanks team. I hope this is enough to cover the many questions this new thing may prompt. Sorry if this email is a bit unhinged, I am going home now. Yours in Procedure Development Nate, Sam, Claire and Lynda Nate Newell (he/him) Operations Manager | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> From: Nate Newell via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Sent: Tuesday, 30 June 2026 4:46 PM To: allstaff(a)ask.paca.org.au Subject: [PAC Team] Staff procedures and systems references folder Hi all A note that as mentioned but not properly flagged in recent meetings that the Procedures Development Working Group (myself, Lynda, Sam and Claire) is funnily enough working on procedures development, and one early update is that any “how-to documents” that previously existed are being shifted into the new centralised folder below. This includes any IT & Systems references that previously lived in the IT & Systems folder. It will eventually also include things like “how to raise an invoice”, “how to request reimbursement”, etc—a comprehensive staff handbook essentially. The organisation of these folders may change a bit as it is still early days for the working group and we’re figuring out what works best and learning as we go, alongside a strong desire to not overcomplicate this, so thanks for bearing with. Core - “Policies and Procedures (Staff)”<https://apacaperth.sharepoint.com/:f:/s/PACAustraliaCore/IgAqofx3P6w8Rb59YV…> Cheers Nate Nate Newell (he/him) Operations Manager | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [Image]<https://apax.org.au/> I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. I’m sending this email at a time convenient to me. I don’t expect you to read, action or reply to it outside of your working hours.

July 9, 2026

Change to APAM Job Codes

by Lynda de Koning

Hi everyone, Advising of a change in how we code APAM income / expenses - we are now splitting APAM into general ongoing costs, and event specific costs:  Job code: APAM 26/27 All income and expenses not event related for 26/27 FY, ie: Income - Creative Australia Service Contract, DCITS Annual Grant, other non - event funding or income. Expenses - Portion of ongoing staff, general ongoing software/marketing costs, Groundwork, APAM travel not for 28 event. Job Code: APAM 28 EVENT Income and expenses directly linked to the 2028 event, ie: Income - Bursary / event / philanthropic funding for event costs; earned income - application and registration fees/ advertising etc; sponsorship. Expenses - travel, production, access costs. Note: income / spending can still be in the 26/27 FY, it just has to be related to the 2028 event delivery for this job code. I have included this info in the "Job, Income and Expense Codes" list in TEAM FINANCE, so no need to remember this detail but wanted to flag it as it is a shift for everyone. Thanks, Lynda Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> ________________________________ From: Lynda de Koning <lynda(a)paca.org.au> Sent: Monday, 6 July 2026 09:26 To: Samantha Hortin via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Subject: Updated Budget Codes Hi everyone, As part of finalising the 2026/27 budget we have added some new account codes to improve reporting of our current activity. Accounts list saved in Admin / Team Finance: [https://res.public.onecdn.static.microsoft/assets/fluentui-resources/1.1.0/app-min/assets/item-types/24_1.5x/xlsx.png]Job, Income and Expense Codes CURRENT 1.7.26.xlsx<https://apacaperth.sharepoint.com/:x:/s/PACAustraliaCore/IQAZP6IEeaweTpuSPt…> Any new accounts highlighted with orange shading. Nate/Sam/Claire: Note we have removed the ISP/Web Hosting/Domain code 6300 and combined all IT/website maintenance/domain costs in 69900, simplifying this bit! Please reach out if any questions. Thanks, Lynda Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [X] I gratefully acknowledge the Peramangk people, on whose lands I live and work, and recognise their continuing connection to Country. I pay my respects to Aboriginal and Torres Strait Islander cultures, and to Elders past and present. Always was, always will be. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 9, 2026

Staff Wellbeing Budget

by Lynda de Koning

Hi everyone, As per our discussion at today's team meeting, some details about the staff wellbeing budget: * Up to $50 per month for each staff member available from now * Purpose: to support activity or items that support your wellbeing with no restrictions, other than: * Non-work related costs * Not offsetting ongoing type costs (yes it would be nice to reduce the rent/mortgage but that's not the purpose of this) * Nothing illegal, and no vapes! * No pre-approval required, paid on a reimbursement basis * Submit the receipt for reimbursement using the staff reimbursement process in Team Finance * (Acknowledging that sharepoint folder is visible to all staff, so you can also email to me directly if you rather keep it more confidential). * It doesn't accrue, so its reimbursement of actual costs with maximum of $50 (if your receipt is higher, we'll reimburse $50 of it). YAY!!! Cheers, Lynda Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [X] I gratefully acknowledge the Peramangk people, on whose lands I live and work, and recognise their continuing connection to Country. I pay my respects to Aboriginal and Torres Strait Islander cultures, and to Elders past and present. Always was, always will be. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 7, 2026

Re: Team Meeting Notes 07.07.2026

by Samantha Hortin

Perfect I can be a backup for Claire 🙂 Samantha Hortin (she/her) Administration Coordinator | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [A red circle with a white letter f in it Description automatically generated]<https://www.facebook.com/pacaustralia> [signature_2482306534] <https://www.linkedin.com/company/performing-arts-connections-australia> [signature_1587814422] <https://apaca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id…> [signature_883882369] <https://paca.org.au/members/login.php> [signature_249193979] <https://paca.org.au/resources/touringcharter/> ________________________________ From: Claire Holland <claire(a)paca.org.au> Sent: Tuesday, 7 July 2026 14:44 To: Lynda de Koning <lynda(a)paca.org.au>; Katherine Connor via All staff - PAC Australia <allstaff(a)ask.paca.org.au>; Samantha Hortin <samantha(a)paca.org.au> Subject: Re: Team Meeting Notes 07.07.2026 I should be able to…pending where I am in Brisbane post catching up with the team but I should be ok! Thanks, Claire Holland (she/her) Marketing and Communications Lead | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Meanjin / Brisbane GMT+10. [signature_4078379618]<https://www.facebook.com/pacaustralia> [signature_495780611] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [signature_4103857044] <https://www.instagram.com/pacaustralia/> [signature_136024779] <https://paca.org.au/resources/touringcharter/> [signature_1237760972] <https://paca.org.au/membership/join-pac-australia/> [signature_481784652] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> From: Lynda de Koning via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Date: Tuesday, 7 July 2026 at 4:31 pm To: Katherine Connor via All staff - PAC Australia <allstaff(a)ask.paca.org.au>, Samantha Hortin <samantha(a)paca.org.au> Subject: [PAC Team] Re: Team Meeting Notes 07.07.2026 Ooops I forgot that job! Someone please Chair and make up for my slackness! Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> ________________________________ From: Samantha Hortin via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Sent: Tuesday, July 07, 2026 15:55 To: Katherine Connor via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Subject: [PAC Team] Team Meeting Notes 07.07.2026 Hi team, Is there anyone happy to volunteer to chair our Teams Meeting for next week? Please see meeting notes here: [cid:7def1aaa-2a00-463c-8b2f-088da0afd540]PAC Australia Core Notebook<https://apacaperth.sharepoint.com/:o:/s/PACAustraliaCore/IgB8tjSxyg-WRY4oyb…> Kind regards, Samantha Hortin (she/her) Administration Coordinator | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [cid:f40c9f44-280f-4be3-b6b3-84ea00f4af30] Error! Filename not specified. I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 7, 2026

Re: Team Meeting Notes 07.07.2026

by Claire Holland

I should be able to…pending where I am in Brisbane post catching up with the team but I should be ok! Thanks, Claire Holland (she/her) Marketing and Communications Lead | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Meanjin / Brisbane GMT+10. [signature_4078379618]<https://www.facebook.com/pacaustralia> [signature_495780611] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [signature_4103857044] <https://www.instagram.com/pacaustralia/> [signature_136024779] <https://paca.org.au/resources/touringcharter/> [signature_1237760972] <https://paca.org.au/membership/join-pac-australia/> [signature_481784652] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> From: Lynda de Koning via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Date: Tuesday, 7 July 2026 at 4:31 pm To: Katherine Connor via All staff - PAC Australia <allstaff(a)ask.paca.org.au>, Samantha Hortin <samantha(a)paca.org.au> Subject: [PAC Team] Re: Team Meeting Notes 07.07.2026 Ooops I forgot that job! Someone please Chair and make up for my slackness! Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> ________________________________ From: Samantha Hortin via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Sent: Tuesday, July 07, 2026 15:55 To: Katherine Connor via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Subject: [PAC Team] Team Meeting Notes 07.07.2026 Hi team, Is there anyone happy to volunteer to chair our Teams Meeting for next week? Please see meeting notes here: [cid:7def1aaa-2a00-463c-8b2f-088da0afd540]PAC Australia Core Notebook<https://apacaperth.sharepoint.com/:o:/s/PACAustraliaCore/IgB8tjSxyg-WRY4oyb…> Kind regards, Samantha Hortin (she/her) Administration Coordinator | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [cid:f40c9f44-280f-4be3-b6b3-84ea00f4af30] Error! Filename not specified. I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 7, 2026

Re: Team Meeting Notes 07.07.2026

by Lynda de Koning

Ooops I forgot that job! Someone please Chair and make up for my slackness! Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> ________________________________ From: Samantha Hortin via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Sent: Tuesday, July 07, 2026 15:55 To: Katherine Connor via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Subject: [PAC Team] Team Meeting Notes 07.07.2026 Hi team, Is there anyone happy to volunteer to chair our Teams Meeting for next week? Please see meeting notes here: [cid:7def1aaa-2a00-463c-8b2f-088da0afd540]PAC Australia Core Notebook<https://apacaperth.sharepoint.com/:o:/s/PACAustraliaCore/IgB8tjSxyg-WRY4oyb…> Kind regards, Samantha Hortin (she/her) Administration Coordinator | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [cid:f40c9f44-280f-4be3-b6b3-84ea00f4af30] [X] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 7, 2026

Team Meeting Notes 07.07.2026

by Samantha Hortin

Hi team, Is there anyone happy to volunteer to chair our Teams Meeting for next week? Please see meeting notes here: [https://res.public.onecdn.static.microsoft/assets/fluentui-resources/1.1.0/app-min/assets/item-types/24/folder.png]PAC Australia Core Notebook<https://apacaperth.sharepoint.com/:o:/s/PACAustraliaCore/IgB8tjSxyg-WRY4oyb…> Kind regards, Samantha Hortin (she/her) Administration Coordinator | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [cid:f40c9f44-280f-4be3-b6b3-84ea00f4af30] [X] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

July 7, 2026