- All staff - PAC Australia

Groundwork: September

by PAC Australia Admin

Groundwork September Session Register using the Zoom link here: https://us02web.zoom.us/meeting/register/3zNF5hbcQ8GueQ4njVRpPg

Aug. 25, 2026

Letters of Support - Reminder

by Katherine Connor

Hey team, Just a reminder, with Arts Projects applications due at Creative Australia on 1 September, if you receive any requests for letters of support, for any funding, please let me know - we've never declined providing a letter, but when multiple people request a letter of support for the same application, it dilutes the value of those we're supporting. And sometimes there may be information you may not be aware of that could affect how we might want to represent our support. Generally speaking as well, if you are signing someone else's name to the letter, it's courtesy to run that passed them first please, and of course, if we're all sending off letters with different formatting etc (though do note there is a letterhead in place for all official correspondence!) it looks like we're very scattered to the people reviewing these letters. Thank you! Katherine Katherine Connor (she/her) Executive Director | PAC Australia | +61 (0) 419 428 412 | paca.org.au<http://www.paca.org.au/> [cid:image001.gif@01DD34AC.69C1A2E0]<https://apax.org.au/> [A red circle with a white letter f in it Description automatically generated]<https://www.facebook.com/pacaustralia> [signature_2482306534] <https://www.linkedin.com/company/performing-arts-connections-australia> [signature_1587814422] <https://apaca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id…> [signature_883882369] <https://paca.org.au/members/login.php> [signature_249193979] <https://paca.org.au/resources/touringcharter/> I acknowledge the Whadjuk people of the Noongar nation, on whose land I live and work, and pay respects to their Elders past and present. If this email arrives in your inbox out of hours, I don't expect you to read, action or reply to it outside of your working hours.

Aug. 25, 2026

Re: APAX Arts Market Guide 2026

by Lynda de Koning

AMAZING!!! LOVE THIS 🙂 Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> ________________________________ From: Claire Holland via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Sent: Thursday, 20 August 2026 14:09 To: Samantha Hortin via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Subject: [PAC Team] APAX Arts Market Guide 2026 Hi All Please find the current APAX Arts Market Guide for 2026 here if you are interested: https://apax.org.au/wp-content/uploads/2026/08/Arts-Market-Guide.pdf Thanks, Claire Holland (she/her) Marketing and Communications Lead | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Meanjin / Brisbane GMT+10. [signature_458341390]<https://www.facebook.com/pacaustralia> [signature_2628753622] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [signature_2549820145] <https://www.instagram.com/pacaustralia/> [signature_2339286313] <https://paca.org.au/resources/touringcharter/> [signature_2805907182] <https://paca.org.au/membership/join-pac-australia/> [signature_3389183080] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…>

Aug. 20, 2026

APAX Arts Market Guide 2026

by Claire Holland

Hi All Please find the current APAX Arts Market Guide for 2026 here if you are interested: https://apax.org.au/wp-content/uploads/2026/08/Arts-Market-Guide.pdf Thanks, Claire Holland (she/her) Marketing and Communications Lead | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Meanjin / Brisbane GMT+10. [signature_458341390]<https://www.facebook.com/pacaustralia> [signature_2628753622] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [signature_2549820145] <https://www.instagram.com/pacaustralia/> [signature_2339286313] <https://paca.org.au/resources/touringcharter/> [signature_2805907182] <https://paca.org.au/membership/join-pac-australia/> [signature_3389183080] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…>

Aug. 20, 2026

Swapcard issue fixed

by Nate Newell

Hi all, the issue where certain people marked Balance Due weren’t appearing in Swapcard has been addressed. More of a feature than a bug in the end but one that took them half the day to figure out. Everyone is in Swapcard now and will have automatically received their magic link email. Most will be none the wiser to any issue. Sam if you get other queries you can still use the wording we used today but mostly just advise them to check again as it will reload fine now. Nate Nate Newell (he/him) Operations Manager | PAC Australia | (08) 9221 8992 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [Image]<https://apax.org.au/> I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. I’m sending this email at a time convenient to me. I don’t expect you to read, action or reply to it outside of your working hours.

Aug. 19, 2026

New resource alert

by Katherine Connor

Hey gang, This is very much for festivals, but an amazing new resource out of NSW - the Festivals Blueprint. https://festivalblueprint.com.au/chapters Katherine Connor (she/her) Executive Director | PAC Australia | +61 (0) 419 428 412 | paca.org.au<http://www.paca.org.au/> [cid:image001.gif@01DD2FF8.1DCFDEA0]<https://apax.org.au/> [A red circle with a white letter f in it Description automatically generated]<https://www.facebook.com/pacaustralia> [signature_2482306534] <https://www.linkedin.com/company/performing-arts-connections-australia> [signature_1587814422] <https://apaca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id…> [signature_883882369] <https://paca.org.au/members/login.php> [signature_249193979] <https://paca.org.au/resources/touringcharter/> I acknowledge the Whadjuk people of the Noongar nation, on whose land I live and work, and pay respects to their Elders past and present. If this email arrives in your inbox out of hours, I don't expect you to read, action or reply to it outside of your working hours.

Aug. 19, 2026

FW: Advice Needed: External AI Note-Taking Request

by Katherine Connor

Sorry, accidentally just replied to Cecile only, not the teams list. Katherine Connor | Executive Director | PAC Australia | +61 (0) 419 428 412 | paca.org.au<http://www.paca.org.au/> From: Katherine Connor Sent: Wednesday, 19 August 2026 3:11 PM To: Cecile Lucas <cecile(a)paca.org.au> Subject: RE: Advice Needed: External AI Note-Taking Request Good question. My strong preference is against AI notetakers, though I think as time passes and those platforms get better, sentiment may shift. In particular, I think the note takers that summarise people’s conversations, positions and create an action are far too unreliable. A transcription is different however. What I do when a need for a transcription or recording of a teams meeting comes up, I ask the room first if they are ok. So explain why the recording or transcription will be made and who will receive it. If anyone says no, it’s a no. It can hinder the openness or frankness of a conversation, but if there’s no particularly sensitive content on the agenda, it’s ok. We do need to document a procedure/structure around this – but in order to move this forward, my recommendation is that no ai bots are in attendance, but as the meeting organiser you switch on ‘record and transcribe’ (once everyone knows the meeting is being recorded, and for what purpose) which maintains our ownership of whatever content is generated. Then you can distribute it from there, or the participants can sometimes also pick it up in the chat. It’s also not without precedent – a couple of times we’ve recorded a speaker briefing for the Thinker in Residence if they’ve been unable to attend but it’s important that they understand the content and context discussed with the speaker. We will need to review AI attendees at meetings like TTE etc as it will no doubt become more and more common – to date, we’ve chucked them out or put them back in the waiting room thank you very much 😊 Hope this helps. Thanks Kath Katherine Connor | Executive Director | PAC Australia | +61 (0) 419 428 412 | paca.org.au<http://www.paca.org.au/> From: Cecile Lucas via All staff - PAC Australia <allstaff(a)ask.paca.org.au<mailto:allstaff@ask.paca.org.au>> Sent: Wednesday, 19 August 2026 3:02 PM To: Nate Newell via All staff - PAC Australia <allstaff(a)ask.paca.org.au<mailto:allstaff@ask.paca.org.au>> Subject: [PAC Team] Advice Needed: External AI Note-Taking Request Hi team, I've received a request from Fathom ahead of tomorrow's street dance panel speaker briefing meeting asking whether they can record the session for note-taking purposes. My initial concern is that there will be several participants involved in the meeting, so I don't think it's something I can approve on behalf of everyone without checking first. It also appears that the request may have only come through to me as the meeting organiser, rather than to all attendees. Has anyone come across a request like this before? Do we have any guidance under PAC Australia's AI Policy regarding third-party meeting recording and transcription tools? I know we don't currently use these tools for our internal meetings, so my assumption is that the answer would be no. However, I suspect we'll start receiving more of these types of requests as AI note-taking tools become increasingly common, so it would be useful to understand our position. Keen to hear your thoughts. Thanks, Cecile Cecile Lucas (she/her) Programming Producer | PAC Australia | (+61) 416 865 526 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [PAC Australia New Email Sig.gif] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

Aug. 19, 2026

Re: Advice Needed: External AI Note-Taking Request

by Lynda de Koning

Thanks Cecile, Important to note it's two things raised here: 1 - RECORDING of meeting 2 - AI note taking during meeting The draft AI policy and do's/don'ts only references PACA's use thus it's not an appropriate resource atm. AI note taking - other staff correct me if I'm wrong, but believe that while we don't encourage it we haven't formally said no. Recording - my general thought is that we can't give recording permission on behalf of others, thus that could only be provided if a - you get permission from everyone prior meeting, or its asked at the top of the meeting (potentially harder for ppl to say no in that context). @Katherine Connor<mailto:katherine@paca.org.au> appreciate your advice on this (and AI third party use during PACA activity potentially something to be considered in our AI work? Discuss later!) Thanks, L Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?ori…> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=…> ________________________________ From: Cecile Lucas via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Sent: Wednesday, 19 August 2026 16:31 To: Nate Newell via All staff - PAC Australia <allstaff(a)ask.paca.org.au> Subject: [PAC Team] Advice Needed: External AI Note-Taking Request Hi team, I've received a request from Fathom ahead of tomorrow's street dance panel speaker briefing meeting asking whether they can record the session for note-taking purposes. My initial concern is that there will be several participants involved in the meeting, so I don't think it's something I can approve on behalf of everyone without checking first. It also appears that the request may have only come through to me as the meeting organiser, rather than to all attendees. Has anyone come across a request like this before? Do we have any guidance under PAC Australia's AI Policy regarding third-party meeting recording and transcription tools? I know we don't currently use these tools for our internal meetings, so my assumption is that the answer would be no. However, I suspect we'll start receiving more of these types of requests as AI note-taking tools become increasingly common, so it would be useful to understand our position. Keen to hear your thoughts. Thanks, Cecile Cecile Lucas (she/her) Programming Producer | PAC Australia | (+61) 416 865 526 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [PAC Australia New Email Sig.gif] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

Aug. 19, 2026

Advice Needed: External AI Note-Taking Request

by Cecile Lucas

Hi team, I've received a request from Fathom ahead of tomorrow's street dance panel speaker briefing meeting asking whether they can record the session for note-taking purposes. My initial concern is that there will be several participants involved in the meeting, so I don't think it's something I can approve on behalf of everyone without checking first. It also appears that the request may have only come through to me as the meeting organiser, rather than to all attendees. Has anyone come across a request like this before? Do we have any guidance under PAC Australia's AI Policy regarding third-party meeting recording and transcription tools? I know we don't currently use these tools for our internal meetings, so my assumption is that the answer would be no. However, I suspect we'll start receiving more of these types of requests as AI note-taking tools become increasingly common, so it would be useful to understand our position. Keen to hear your thoughts. Thanks, Cecile Cecile Lucas (she/her) Programming Producer | PAC Australia | (+61) 416 865 526 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [PAC Australia New Email Sig.gif] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.

Aug. 19, 2026

Australian Story

by Katherine Connor

Just passing this on in case you are interested and hadn't seen it. The Australian Story on the ABC on Monday was a lovely, lovely episode about the Hervey-Cobhams, with some beautiful footage captured of Roz Hervey in the months before her passing, and some beautiful stories from our friend Geoff Cobham. https://iview.abc.net.au/video/NC2602Q025S00 I watched it last night, and it was just beautiful. Cheers, K Katherine Connor (she/her) Executive Director | PAC Australia | +61 (0) 419 428 412 | paca.org.au<http://www.paca.org.au/> [cid:image001.gif@01DD2FC0.0FD2C340]<https://apax.org.au/> [A red circle with a white letter f in it Description automatically generated]<https://www.facebook.com/pacaustralia> [signature_2482306534] <https://www.linkedin.com/company/performing-arts-connections-australia> [signature_1587814422] <https://apaca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id…> [signature_883882369] <https://paca.org.au/members/login.php> [signature_249193979] <https://paca.org.au/resources/touringcharter/> I acknowledge the Whadjuk people of the Noongar nation, on whose land I live and work, and pay respects to their Elders past and present. If this email arrives in your inbox out of hours, I don't expect you to read, action or reply to it outside of your working hours.

Aug. 19, 2026