Thanks Cecile, Important to note it's two things raised here: 1 - RECORDING of meeting 2 - AI note taking during meeting The draft AI policy and do's/don'ts only references PACA's use thus it's not an appropriate resource atm. AI note taking - other staff correct me if I'm wrong, but believe that while we don't encourage it we haven't formally said no. Recording - my general thought is that we can't give recording permission on behalf of others, thus that could only be provided if a - you get permission from everyone prior meeting, or its asked at the top of the meeting (potentially harder for ppl to say no in that context). @Katherine Connor<mailto:katherine@paca.org.au> appreciate your advice on this (and AI third party use during PACA activity potentially something to be considered in our AI work? Discuss later!) Thanks, L Lynda de Koning (she/her) General Manager | PAC Australia | +61 (0) 438 860 020 | paca.org.au<https://paca.org.au/> Peramangk / South Australia GMT +9.5 [Image]<https://www.facebook.com/pacaustralia> [Image] <https://www.linkedin.com/company/performing-arts-connections-australia/?orig...> [Image] <https://www.instagram.com/pacaustralia/> [Image] <https://paca.org.au/resources/touringcharter/> [Image] <https://paca.org.au/membership/join-pac-australia/> [Image] <https://paca.us15.list-manage.com/subscribe?u=17268242394b2278ede3a3716&id=d...> ________________________________ From: Cecile Lucas via All staff - PAC Australia <allstaff@ask.paca.org.au> Sent: Wednesday, 19 August 2026 16:31 To: Nate Newell via All staff - PAC Australia <allstaff@ask.paca.org.au> Subject: [PAC Team] Advice Needed: External AI Note-Taking Request Hi team, I've received a request from Fathom ahead of tomorrow's street dance panel speaker briefing meeting asking whether they can record the session for note-taking purposes. My initial concern is that there will be several participants involved in the meeting, so I don't think it's something I can approve on behalf of everyone without checking first. It also appears that the request may have only come through to me as the meeting organiser, rather than to all attendees. Has anyone come across a request like this before? Do we have any guidance under PAC Australia's AI Policy regarding third-party meeting recording and transcription tools? I know we don't currently use these tools for our internal meetings, so my assumption is that the answer would be no. However, I suspect we'll start receiving more of these types of requests as AI note-taking tools become increasingly common, so it would be useful to understand our position. Keen to hear your thoughts. Thanks, Cecile Cecile Lucas (she/her) Programming Producer | PAC Australia | (+61) 416 865 526 | paca.org.au<https://paca.org.au/> Boorloo / Perth GMT+8 [PAC Australia New Email Sig.gif] I gratefully acknowledge the Whadjuk people of the Noongar nation, on whose lands I live and work, and pay my respects to Elders past and present. If this email arrives in your inbox out of hours, I don’t expect you to read, action or reply to it outside of your working hours.
